Learn about Main Topics on Fine Arts Logistics

With the encouragement of culture exchange amongst the Nations, the number of art exhibitions in Brazil has been increased, being carried out in several cities, and not only in known capitals such as São Paulo city. However, since those masterpieces are valuable assets, their logistics process is much more complex than it seems to be, since you run the risk of damaging unique pieces of art. Check out now a bit about fine arts logistics!

Art Exhibition Curatorship

The cultural exhibition center is the curator. In addition to the work of caring and searching the event archives, he or she also commissions several works, such as the exhibition of the works. He can be considered the “creator of the exhibition,” and this professional performs the temporary shows. This practice aims at assembling exhibitions in a public space, and involves several procedures, amongst them: research, selection of works, monitoring the expography preparation, dissemination, works insurance management, elaboration of packing and transport specifications etc. These tasks are managed by the exhibition curator together with the galleries or museums registrars and the own artists, or even by specific design coordinators, producers, all under the guidance of the curator.

Specialized Staff

After defining the main subject of the exhibition, the research and selection of the works start. After that, the selected works will be forwarded to the conservation sector, which will tell inform which pieces are ready to be displayed to the public. Then the project execution is carried out: art works conservation or restoration, museology, expography, all accompanied by the curator.

Special Packaging and Transportation

The art works packaging and transportation follow very strict international quality standards. At the start of the logistics process the works are accommodated in special primary and secondary packages, made with highly insulating materials, and transported in prepared vehicles, such as air ride and climate control vehicles in case of domestic transport, all to ensure the physical integrity and safety of these assets.

Both the move-out and move-in of the art works do follow a global itinerary prepared by the art works owners with having all the displacement accompanied by a courier (conveyeur), who is a professional who is the ´collection guardian´ from the moment the works leave the origin up the delivery of same at the country of destination and also during the return of them to the origin when the exhibition ends up.

This professional is usually hired by the museum, gallery or collection owner who performs the art pieces loan. Before being exposed, they are examined and inspected in order to check out the quality of conservation, texture of the image in cases of paintings, amongst other requirements.

At the end of the exposure period, it is time to dismantle. It is necessary to contact the logistics team again for the move out. It is also necessary to check out again if the insurance is hired for the return of the art works to the next venue to repackage and return the collection with due care to preserve the masterpieces integrity.

WAIVER was founded in 1989, initially working in the area of customs management and consulting and has become, over the years, a national benchmark in excellence in the operation of logistic projects involving special import and export regimes. WAIVER is present in the main Latin American countries with its own structure and dedicated partners that work with the same DNA of the WAIVER Group: transform the customer’s need into differentiated logistics solutions for international events. Working with large festivals like Rock in Rio, our motto is: “No matter where, we deliver.”


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